Volunteering Victoria AGM 2018

Notice of AGM and Panel Discussion

Registration for the AGM and Panel Discussion have now closed.

Members of Volunteering Victoria are cordially invited to attend the 2018 Volunteering Victoria Inc. AGM and Panel Discussion.

Date:      Tuesday 16 October 2018
Time:     Registration from 9.00am for a 9.30am start
Place:    The Hall, NAB, Level 3, 700 Bourke St, Docklands, VIC 3000 

Details of the AGM and the panel discussion, the nomination of Directors, voting and other relevant information about the business of the AGM follow below

Program for the Day

Keynote and Panel Discussion theme – Active Citizenship in 2018 and beyond 

Whether a volunteer, a manager of volunteers or an elected representative – we all work in the interest of the common good.

With the forthcoming Victorian state election, Emma King and then our panel, will explore how volunteers, as active citizens, remain integral to the well-being and advancement of our society.

9:00 Registration opens
9:30 AGM (the AGM agenda follows below)
10:30 Morning tea and networking
11:00 Keynote Presentation Emma King, CEO of Victorian Council of Social Services (VCOSS)
11:30 Panel Discussion with Q&A: The Volunteering Victoria State Election Discussion

  • Gabrielle Williams – Australian Labor Party, Parliamentary Secretary for Carers and Volunteers
  • Cindy McLeish – Liberal Party, Shadow Assistant Minister for Environment, Communities & Volunteers.
  • Samantha Ratnam– Leader of the Victorian Greens
  • Fiona Patten – Leader of the Reason Party
  • Scott Miller (moderator) –Chief Executive, Volunteering Victoria
12:30 Close

Business of the AGM

The business of the 2018 AGM shall be:

  1. Confirmation of Minutes of the 2017 AGM
  2. Presentation of the 2018 Annual Report
  3. Presentation of the 2018 Annual Financial Report*
  4. Report on the delivery of the Strategic Plan
  5. Election of Directors*
  6. Notices of Motion (if any)*
  7. Special Resolutions (if any)*.

*On or before Tuesday 25 September 2018 you will be emailed a copy of our 2018 Annual Financial Report, and notification of any Nominations, Special Resolutions or Notices of Motion.

Nomination & Election of Directors

Election of Directors

  • Under the Volunteering Victoria Constitution the Board comprises up to nine Directors (seven Directors elected by Full Members and two Directors appointed by the Board).
  • At this AGM there will be an election for two Elected Director position
    • Angela Seach is eligible for re-election.
    • Vacancy for nomination.
  • Any Director, Member or representative of a Member of Volunteering Victoria, may nominate for these Elected Director position.

Nomination Process

  • A nomination must be signed by the proposer (a Director or Member), seconder (a Director) and the nominee.
  • Nominees should have appropriate skills and experience for a Volunteering Victoria Board position, understand the role of a not-for-profit Board and adhere to best practice governance principles.
  • All successful nominees will be required to sign a Confidentiality and Statement of Interests
  • Each nomination must be on the Nomination Form included with this Notice and should include the specified background information on the nominee.
  • Nominations are due no later than 5.00pm AEST on Tuesday 18 September 2018.
  • Nominations should be returned to:

                     Geoff Tory (Returning Officer)
                     Email:  tory@bigpond.net.au

  • Details of all nominations will be sent to current financial Members on or before 5.00pm AEST on Tuesday 25 September 2018. 

Additional Information for Nominees

In order to achieve our strategic priorities and support the delivery of Volunteering Victoria’s strategic plan, we are keen to attract people to the Board from a wide-range of backgrounds, with a diversity of skills, expertise, special interests and qualifications, as well as business, public sector and not-for-profit experience. All prospective Directors should have a good understanding of corporate governance and be financially literate. The specific skills and experience identified as important in this election include:

  • NFP funding environment, especially philanthropic funding
  • Legal, including risk and compliance
  • Volunteering sector, programs & management
  • Digital innovation

For information about the skills, experience and interests of our current Directors visit our website at: http://volunteeringvictoria.org.au/meet-our-board-of-directors/ 

Should you want further information about the role of a Volunteering Victoria Director, please contact either:

  • Chairperson, Angela Seach (0410 163 435)
  • Deputy Chairperson, Bronwen Clark (0422 135 229)

For more information about Volunteering Victoria’s current activities and strategic priorities, please refer to our website, in particular to:

Notices of Motion

  • Any Full Member or Director may submit a Notice of Motion (unless that motion is more than 1000 words long or defamatory).
  • Notices of Motion are due no later than 5.00pm AEST on Tuesday 18 September 2018 and should be returned to:

                       Geoff Tory (Returning Officer)
                       Email:  tory@bigpond.net.au

  • Details of all Notices of Motion will be sent to current financial Members on or before 5.00pm AEST on Tuesday 25 September 2018

Voting and Appointment of Proxy

  • Only current financial Full Members of the Association may vote on any business transacted at the AGM
  • Each Full Member is entitled to one vote on each resolution. Voting may be done in person at the AGM or by proxy. 
  • A Full Member is entitled to appoint a person as their proxy to attend the meeting in their place. An appointed proxy has the same rights as the Full Member who appointed them.  The Full Member appointing the proxy may give specific directions as to how the proxy is to vote on their behalf. Otherwise, the proxy may vote on behalf of the Full Member in any manner as he or she sees fit.
  • A Full Member appointing a proxy should do so using the attached Appointment of Proxy All completed Appointment of Proxy forms are due by 5.00pm AEST on Tuesday 18 September 2018 and should be returned to:

                            Geoff Tory (Returning Officer)
                            Email:  tory@bigpond.net.au

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